The Parent Information Center of Delaware (PIC) is a statewide non‐profit organization with a mission to advance effective parent and youth engagement in education. The Business Manager manages all office, grant and fiscal related matters to ensure the organization is compliant by managing and maintaining accurate books, accounts payable and receivables, grant funding allocations, reconciliations and other various accounting tasks. The business manager also supports the Executive Director and HR staff, by assisting with basic HR duties like new hire documents, compliance, and temporary disability insurance and workers’ compensation filings, making them an indispensable part of an organization’s fiscal fitness. The ideal candidate will have experience working with federal grants, and be familiar with and comfortable managing at least 10 grants simultaneously. This may include, but not be limited to reallocation of grant funded resources and managing multiple report deadlines based on grant objectives. This position calls for a free starter that provides collaborative leadership in several areas of financial management.
The Parent Information Center (PIC) offers the following services to parents and youth self- advocates:
Information about laws, rules, and regulations governing the rights of children and youth with cognitive, physical, emotional, and learning disabilities to receive a free and appropriate public education and related services.
Information and support to families of children with special healthcare and medically complex needs about medical, insurance, disability, and SSI resources.
Information about best practices when teaching and supporting children with disabilities and special needs.
Education and training for both parents and youth of effective strategies for coping, resolving conflicts, and acquiring life‐long advocacy skills.
Principal Responsibilities
Assisting Executive Director in developing business plans and strategies to align with organizational goals
Implementing recommendations to improve processes and procedures
Monitoring company resources
Work with staff in analyzing data and comparing to goals
Reviewing financial reports to improve budgets and annual operating costs
Coordinates with the Executive Director (ED) to implement approved financial policies and procedures for accounts payable, payroll, and accounts receivable
Prepares and submits bi-weekly payroll reports to ADP and maintains all payroll records
Maintains files to document all expenditures
Submit and prepare bi-weekly timesheets electronically and ensure accuracy of information
Maintain salary allocations by program
Maintains employee paid time off (PTO) reports
Updates and manages employee’s fringe benefits reports electronically
Enter and maintain grant budgets into QB
Post all necessary bills and bill payment checks in QB
Post invoices and payments received in QB
Post Journal Entries for specific expense allocations such as: office maintenance, insurance depreciation, etc.
Assists in preparation of grant invoices
Monitor A/R Aging
Prepare projections with ED, Quarterly/YE forecasting and budgeting for upcoming year
Reviews, approves, and orders small supply requisitions
Defines and implements procedures for retention, protection, retrieval, transfer, and disposal of records
Designs and implements office policies by maintaining accounting standards and procedures; measuring results against standards; making necessary adjustments
Oversees leases and the maintenance of office equipment, including copiers, fax machine, postage, telephones, computers, network, etc.
Advises ED regarding the need for revisions in administrative and account procedures/policies
Prepares reports to fulfill grant reporting requirements
Monitor and maintains reporting schedule per grant requirements
Maintain and update W-9 forms for 1099 contractors
Prepare 1099 reports
Maintaining confidentiality of all employee, company, and vendor/client information
Overseeing procedures and processes for efficiency
Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising Executive Director and/or Board of Directors on needed actions
Assist Executive Director on implementing practices to oversee grant expenditures at sub-award partner organizations and ensure compliance with Federal and State regulations
Check all new vendors against Federal and State excluded parties’ listings
Maintain financial policies and procedures as required and adjust as necessary to maintain adequate internal controls
Produce monthly financial reports for the Executive Director and Board
Notifying Executive Director and/or Board Treasurer (when applicable) of accounting errors
Works with Executive Director to prepare and facilitate annual audit review
Education:
A Bachelor’s degree PLUS a minimum of two (2) years of experience in accounting, finance, or related field
Previous bookkeeping experience preferred, knowledge of nonprofit accounting a plus
Requirements:
Proficiency and experience with QuickBooks – online or desktop version
Knowledge of, use and experience using Excel formulas – all the basic math formulas
Well organized, with an exceptional attention to detail and accuracy
Ability to multi-task, prioritize, work under pressure and meet deadlines
Ability to communicate complex data clearly
Able to multitask, prioritize, and manage time effectively
Self-motivated and self-directed
Excellent verbal and written communication skills
Comfortable in both a leadership and team-player role
Strong aptitude for numbers and financial reports
Familiarity with a wide range of financial transactions including Accounts Payable and Accounts Receivable
Familiarity working with and managing multiple grants
Must be willing and able to work remotely (when applicable)
Working knowledge of various computer programs (experience with Google Apps for business and Salesforce.com preferred but not required); Proficient computer skills in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
Demonstrated commitment to teamwork and collaboration
Proficient in QuickBooks, QB ProAdvisor Certification (preferred)
Proficient with Microsoft Office Suite
Five or more years of bookkeeping experience
Knowledge of non-profits and grants management (preferred)
The Parent Information Center of Delaware is committed to providing access to our web pages for individuals with disabilities. The content of this site has been tested for usability and accessibility using a combination of standards-based, automated procedures and accepted heuristic methods. We make every effort to comply with the requirements of Section 508 of the Rehabilitation Act. Compliance is an ongoing process and we encourage notification when information on our website is inaccessible. If for any reason you are having difficulty accessing any of our resources please call us at (302) 999-7394 or email us at picofdel@picofdel.org.
